Medi-Copy

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Company
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Medi-Copy handles your medical records with the most secure, convenient, and proficient methods in the industry. For over a decade, we have served hundreds of hospitals and physician offices with superior customer service and quality work.

HIPAA COMPLIANT
SAME DAY SERVICE
NEW REQUESTS
BILLING/PREPAYMENTS
DELIVERY OF RECORDS
ALL PHONE CALLS
REAL TIME STATUS UPDATES

Medi-Copy is available to copy for your facility, in the event of an emergency. Sometimes unexpected requests come about, and our response to this emergency will be in a reasonable time frame.

Once the request has been received, Medi-Copy Guarantees A 24-Hour Turnaround.

Medi-Copy bills the requesting party, so that your medical records department avoids the hassle of collecting prepayments. In turn, this also frees up your employees to handle other tasks.

How We Work

One of our HIPAA-compliant copy consultants will come to your office on a routinely scheduled day and process the requests for records. For our clients who are currently using an EMR system, we are able to process their requests daily by secure remote access with read-only status, which does not allow for alteration of the medical records. Medi-Copy examines the records copied for quality and accuracy before delivering the information to the requesting party; and, of course, within the guaranteed 24-hour turnaround time. We provide our own supplies and equipment, including paper, toner, and postage and handling. Your medical practice is never billed, which improves your bottom line!

Our Team

HIPAA CERTIFIED
3 YEARS MINIMUM EXPERIENCE
EXTENSIVELY TRAINED
BACKGROUND CHECKED

E-LOG

OUR HIPAA ACCOUNTING OF DISCLOSURES E-LOG IS A SECURE WEB-BASED APP THAT ALLOWS OUR CLIENTS TO CHECK THE STATUS OF EACH REQUEST.

Our HIPAA Accounting of Disclosures E-Log allows our clients to see real-time status updates on the release of their patients' medical records. Each post provides critical information such as patient name, date of birth or last four digits of their social security number, and recipient/requestor contact information. It is also a great way for our clients to get in contact with a Medi-Copy associate instantly. They can post comments regarding their patients and notify us should there be any issues or concerns.

Chart Scanning

The Medi-Copy chart scanning staff is available to support every stage needed to convert paper medical records into digital records. Our skilled employees can swiftly convert your paper charts into an identical digital format. Medi-Copy can also assist your office in the document conversion process to an EMR system. Our staff is available to support every stage needed to convert paper medical records into digital records. Our skilled copy consultants can swiftly convert your paper charts into an indentical digital format, resulting in a permanent electronic copy of each patient's chart.

Medi-Copy understands the importance of security in the handling of such sensitive materials as your patients' medical records. From the moment one of our HIPAA-certified associates visits a physician's office, confidentiality is our number one priority. Each request is reviewed thoroughly to ensure that the correct patient and only the dates of service requested are copied. Records are then scanned onto our secure 256-bit AES SSL server. All data on our server is encrypted, and any paper records are shredded via secure on-site shredding service. Our corporate office is secured by a motion detected alarm system and eSecure top level video monitoring and surveillance. Furthermore, administrative auditing allows us to manage our users, groups, and access permissions to monitor file and user activity.

NASHVILLE OFFICE:

Medi-Copy Services, Inc.
210 12th Avenue South
Suite 201
Nashville, TN 37203

ATLANTA OFFICE:

Medi-Copy Services, Inc.
3535 Peachtree Road
Suite 520
Atlanta, GA 30326

GENERAL MAILING:

Medi-Copy Services, Inc.
PO Box 331413
Nashville, TN 37203